# Flat File Output

A Flat file output can be configured to be generated as a text file with continuous text and can be sent to a shared drive ready for processing by an external system.

1. From the right-hand screen double-click on the Define Communication to Resource/Work Centres option.
2. Select the change icon.
3. Select 'New Entries'.
4. Enter the work center that will use the method being configured if known.\
   \
   :information\_source: 'f4' is supported to search for the work center, the work center must exist on the system to be selectable and configurable.
5. Select the Com Method: 'Flat File' \
   \
   :information\_source: The ‘Logical File’ field will become active and requires a value to be entered. The logical file is linked to a Flat File schema that contains all the required fields.
6. Back out and save the current screen configuration.\
   \
   :information\_source: The logical file is linked to a Flat File schema that contains all the required fields this will need to be created.<br>

   <figure><img src="/files/cD3cjynMsKzmZAR0RjGh" alt=""><figcaption></figcaption></figure>
7. double-click the 'Flat File Schema' option on the left hand menu.

<div align="left"><figure><img src="/files/qcRhRezqUMxjFR4aEJ4d" alt=""><figcaption></figcaption></figure></div>

1. and select the plant, double click on the Flat File Schemas folder and select ‘New entry’, enter a Flat File Schema name and a short description.
2. Select ‘Enter’ then ‘Save’ to confirm values.
3. Select the new Schema detail and double click the child folder of the ‘Flat File Schema’ folder named ‘Fields’.<br>

   <figure><img src="/files/h3lb75QRWmQ45MSi3TXQ" alt=""><figcaption><p>The fields shown above are for example purposes only</p></figcaption></figure>
4. Enter the field values that are required to be in the flat file output.&#x20;
5. Select ‘Enter’ and ‘Save’ to confirm and update entries once complete.&#x20;
6. Select ‘Enter’ to confirm and save values.\
   \
   :information\_source: To complete the process the created ‘Schema’ must be associated with the logical file name.<br>

   <figure><img src="/files/KXrRqL6r3psfKbno2Oln" alt=""><figcaption></figcaption></figure>
7. Double click on the ‘Assign FF Schema to Logical Filename’ folder.\
   \
   :information\_source: The screen will display the values required on the right hand of the screen.<br>
8. Enter the logical \*\*filename and enter the flat file ‘Schema’ created in the previous steps.\
   \
   &#x20;:information\_source: \*\*This is created with SAP using transaction '**FILE'.**<br>
9. Select ‘Enter’ and ‘Save’ to update and confirm entered values.\
   \
   :information\_source: As flat files are not automatically generated to the destination system or server, transaction ‘/TCTCC/GENERATE\_FF’ is used to collate all the data and output to the previously configured destination folder.\ <br>

   <figure><img src="/files/FnLqGOpMlXWki2LdiX8E" alt=""><figcaption></figcaption></figure>
10. Enter the configured ‘logical File’.\
    \
    :information\_source: Selecting the ‘include column headers’ option will add these values to the top of the output when generated.<br>
11. Selecting ‘Execute’ will create the output file.<br>

    <figure><img src="/files/O5V32zFxjkdFAHDRNjum" alt=""><figcaption></figcaption></figure>
12. Navigate to the destination folder.&#x20;
13. view the document.
14. The configured in the output file fields should now be displayed as content.


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